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Christchurch & District Model Flying Club
Minutes of Annual General Meeting
at The Walkford Hotel on the 4th December 2013.
Present :- T Antell Chairman, M Bird Secretary, M Burr Treasurer & 48 members.
Apologies received: - Nick King, Phil Thomson, Brian Adkins, Bruno Pimenta, Maurice Cornell, Richard Curant.
1. The published Minutes of the 2012 AGM, with no matters arising, were proposed as a true record by M Ackerman & Seconded by M Pressnell & voted unanimously in favour by members.
Committee Reports.
2. Secretary (MFB) reported that 7 Committee meetings had been held during the year at Martin’s house. All minutes recorded & up to date. In accordance with last year’s AGM the Constitution has been updated. No motions received for changes this year.
2a. Strawberry Field (MFB) A brief resume of the NFNPA Planning Application was given to meeting. Thanks given to those members who assisted in the Application. To date there are 193 signatures in the ‘Flying Register’ of members using the Site. Rules in force since June have worked well with member’s co-operation. There have been a few ‘Pilot Line’ discipline problems which have been resolved. Committee decided there is no need for any rules changes at the present time. The grass has been cut on a regular basis as required during the year by our team of 10 volunteers. Terry Antell has organised the mower maintenance & working parties, plus the purchase of spares. The Electricity Board has kindly replaced the overhead power cables to the South of the site through the trees with Insulated cables making it safer should any planes ‘settle’ in the trees. Members were thanked for their efforts & help during the year.
The Google Group established by Andrew Ford-Hutchinson for use of Strawberry Field users has proved very successful; it has enabled many ad hoc functions to be arranged at short notice. It has also expanded to cover other areas including Sloping dates & venues. This facility is available to all email enabled members on request to A F-H, free of charge. Mike Roach set up a similar system for the Longham flyers. It was agreed that the two groups should be combined under the banner of Strawberry Field, i.e cdmfc-sffe-and-ba@googlegroups.com
2b. Early evening Monthly Training & Monday PM Meetings (A F-H) reported an encouraging response by members wishing to take advantage of the experience & expertise of the more skilled members who have given their time. Initial meetings were held to explore their needs & topics for discussion which was quite extensive. An on-going series of talks, demonstrations & practical help has resulted to satisfy these needs. To date a wide variety subjects have been discussed, i.e. setting servos, A” test procedures & questions with general discussion on gliders & power planes & slope sites & thermals. It has been amazing the exchange of knowledge, understanding, participation & input by members at all skill levels. Any further ideas & subjects are welcome.
2c. Indoor Flying (MFB) Sessions have been running virtually every other Friday at Durlston Court School Sports Hall during spring & autumn. 10 minute slots for Shock Fliers, Slow Fly & Indoor Helicopters. Between 10 & 16 flying each evening, 131 paid fliers over the year. This facility shows an income to Club Funds.
2d. Club Apparel (MFB) Club Logo Embroidered clothing has proved reasonably successful showing a small profit. Items on show for sale were Sweat shirts, peak caps, knitted beanies. Items may be ordered, forms on web site, cheque or cash with order. Sales this year £168.
2e. Treasurers Report (MB) The Club is on a firm substantial financial footing. Major items of expenditure were highlighted. Income £5314, Expenditure/expenses £4124, Profit to funds £1190. Cash in Bank £4476. Martin carried out an assessment to determine the future trend. By taking out the non-recurring items of expenditure the break even figure resulted in a membership of 66. We were reminded the income includes full members BMFA fees, which are forwarded. Country members pay BMFA direct, only paying the club their membership fee of £15.00. Approval & acceptance of the Treasurers report was proposed by Clive Spencer, seconded Alan Butterworth. Voted & approved unanimously
2f. Membership Secretary Report. (BB) Membership now stands at 119 recorded members the highest ever, 8 members did not renew at beginning of year, increase of 20 new members. Members who renewed at meeting 46. The meeting was reminded BMFA & Membership Fees should be received by 24th December, otherwise they will not be insured from the 1st January 2014.
2g. Activities report. (TA) Activities outlined were, Talks at monthly Meetings. Visit by TA & MFB to the BMFA Chairman’s Conference at Basingstoke, a worthwhile visit. TA Visited all club sites on a regular basis. Second Thursday in the month Slope Days have proved popular. Proposed site changes to Stanpit Recreation Ground are going ahead.
2h. Competition Secretary Report (BB & TA) Minor changes are to be implemented to all 2 flights each on both Bungee & Electric gliders in one evening at Stanpit. Details to be finalised before next season. Thermal Rose Bowl Competition was won this year by C&DMFC at WSA site in July.
2i. Web Master & Newsletter Report (MR) Mike Roach expressed the need for more items to be submitted to the club Sloping Off Magazine. He will accept contributions by Email with attachments. Suggestions for features will be appreciated. Mike is will to continue administering the Web & magazine. The meeting thanked Mike for his work & success of the site.
2j. Longham Reservior. (MR) All going well with no complaints. Pilots should all fly from the platforms & flying should take place over the water. A lot of public interest is being shown. All general members are invited to give waterborne flying a try.
2k. Chairman’s Review. (TA) 5 members have passed their ‘A’ tests & is encouraged by the efforts of the ‘Training Team’ to promoted better skills in modelling, the practicalities of setting & flying model gliders & planes. New & novice fliers appreciate the time devoted to them by the more established, experienced & skilled members.
The Rules & Judging of the Construction & Build Competition were over whelmed by the number of entries. After discussion Martin Burr, Mike Roach & Trevor Hewson agreed to review the system & make proposals to the Committee.
The Chairman thanked the Committee members standing down, Ian Wettstein & John Stafford for their services, also to the Committee & Members for their help & assistance during the year in making the Club so successful. Thanks to members for their participation in the Club events.
Mike Ackerman proposed & Trevor Hewson seconded, “The above reports be approved & accepted.” This was unanimously agreed by members.
3. Membership Fees.
Considering the present Club Finances, your Committee proposes the 2014 Membership Fees are not changed which are :-
Adult Fee £15.00.& Juniors £5.00 for 16 years of age or younger OR full time education until 21 years of age. £ 15.00 Joining fee for new members, Juniors free.
BMFA fees are £32.00 for Seniors & £17.00 for Juniors.
Club fees, incl. BMFA is £47.00. Cheques payable to C&DMFC.
4. Constitution Amendments & Motions. No motions or amendments have been received.
5. Election of Officers.
Chairman Terry Antell, Secretary Malcolm Bird, Andrew Ford-Hutchinson & Membership Secretary Brian Brockway are willing to continue in their present posts.
- Proposed Martyn Pressnell Seconded Trevor Hewson.
- Vice Chairman, Martin Burr. Proposed Mike Ackerman, Seconded Mike Roach.
- Treasurer, Alan Butterworth. Proposed Roger Dornom Seconded Keith Young.
- Ordinary Member, Mike McLauchlan Proposed Terry Butterfield Seconded Clive Spencer.
- Ordinary Member, Alex Bush. Proposed Martin Hicky Seconded Paul Johnson.
All above voted unanimously in favour.
6. Appointment of Auditors for 2014,
Terry Butterfield & Clive Spencer, Proposed Trevor Hewson, Seconded Tony Harris.
7. No Motions received.
8. Date of next AGM Wednesday 3rd December 2014.
9. The Chairman thanked members for attending. The meeting closed at 21.35.
After the Meeting members enjoyed Mince Pies & a Raffle.
Malcolm Bird. Sec.
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